DATA PROTECTION POLICY
1. Your personal data - what is it?
Personal data relates to a living individual who can be identified
from that data. Identification can be by the information alone
or in conjunction with any other information in the data controller's
possession or likely to come into such possession. The processing
of personal data is governed by the General Data Protection Regulation
2. Who are we?
The Committee of The Midlands West Fell Pony Support Group is
the data controller (contact details below). This means it decides
how your personal data is processed and for what purposes.
3. How do we process your personal data?
The Committee of The Midlands West Fell Pony Support Group complies
with its obligations under the "GDPR" by keeping personal
data up to date; by storing and destroying it securely; by not
collecting or retaining excessive amounts of data; by protecting
personal data from loss, misuse, unauthorised access and disclosure
and by ensuring that appropriate technical measures are in place
to protect personal data.
We use your personal data for the following
- To administer Group membership records.
- To fundraise and promote the interests
of the Group and the Fell Pony Society.
- To maintain our own accounts and records.
- To inform you of news, events, and activities.
4. What is the legal basis for processing
your personal data?
- Explicit consent of the data subject so
that we can keep you informed about news, events, and Group activities.
- Processing is necessary for carrying out
obligations under employment, social security or social protection
law, or a collective agreement.
- Processing is carried out by a not-for-profit
the processing relates only to members or former members (or
those who have regular contact with it in connection with those
there is no disclosure to a third party without consent.
5. Sharing your personal data
Your personal data will be treated as strictly confidential and
will not be shared with other members of the Group or third parties
outside of the Group without your consent.
6. How long do we keep your personal
We keep data while you are a member of the Group and for three
years after your membership ceases.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following
rights with respect to your personal data: -
- The right to request a copy of your personal
data which the Committee of The Midlands West Fell Pony Support
Group holds about you.
- The right to request that the Committee
of The Midlands West Fell Pony Support Group corrects any personal
data if it is found to be inaccurate or out of date.
- The right to request your personal data
is erased where it is no longer necessary for the Committee of
Great The Midlands West Fell Pony Support Group to retain such
- The right to withdraw your consent to
the processing at any time.
- The right to request that the data controller
provide the data subject with his/her personal data and where
possible, to transmit that data directly to another data controller,
(known as the right to data portability), where applicable.
- The right, where there is a dispute in
relation to the accuracy or processing of your personal data,
to request a restriction is placed on further processing.
- The right to object to the processing
of personal data, (where applicable).
- The right to lodge a complaint with the
Information Commissioners Office.
8. Further processing
If we wish to use your personal data for a new purpose, not covered
by this Data Protection Policy, then we will provide you with
a new policy explaining this new use prior to commencing the
processing and setting out the relevant purposes and processing
conditions. Where and whenever necessary, we will seek your prior
consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries of complaints please
in the first instance contact the Group Leader - Mrs Diane Key,
Ivy Cottage, Seighford, Stafford. ST18 9PQ. Tel: 01785 282922
or email: firstname.lastname@example.org
You can contact the Information Commissioners
Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/
or at the Information Commissioner's Office, Wycliffe House,
Water Lane, Wilmslow, Cheshire. SK9 5AF.